“Secure Sockets Layer” is a standard security technology for establishing an encrypted link between a server and a client—typically a web server (website) and a browser.
All databases within The RedRose System are encrypted, converting plain text format into ambigous cipher text using algorithms.
Isolated Mission Data Protection
Where an NGO has multiple country programmes or mission’s, data is stored separately to ensure maximum level of data security.
PIN & Biometric Authorizations
The ONEapp supports all levels of authorisations from PIN numbers to finger print or iris scanners and official government document scanning.
Mobile Device Management
Android devices are locked so are only able to function using the ONEapp and specific settings to prevent alternative usage i.e. phone calls and internet browsing.
All users within the ONEplatform are fully customisable with restricted, read only and action access to different platform features to ensure complete separation of duties throughout the ONEsolution.
The ONEsystem is designed to fully operate offline, allowing it to be used where there is no communication infrastructure available.
Automated Background Sync
The ONEapp automatically and continually synchronizes to the ONEplatform, even in environments with unstable mobile connections, real time data will still be available to programme managers.
In environments where there is no connectivity peer-2-peer (p2p) synchronisation allows data to be pulled and pushed to field staff and vendor devices to ensure programmes remain relevant.
KPI’s including; age, gender, location, transaction type and frequency or any data field from the beneficiary profile can all be analysed individually or in groups for comprehensive and interactive analysis.
KPI’s including; daily transactions, transaction values, daily redemptions, location or any data field from the beneficiary profile can all be analysed individually or in group for comprehensive and interactive analysis.
KPI’s that combine vendor and beneficiary perspectives to analyse market activity including, daily transaction levels, active vendors, unique beneficiaries, transaction type, fund sources and regional variations for comprehensive and interactive analysis.
KPI’s that detail beneficiary product preference to analyse market activity including, product popularity, regional variations of product selection, product popularity by gender and age and transaction type for comprehensive and interactive analysis.
Cash For Work Dashboard
Showing core information relating to Cash for Work projects including, Work site progression and beneficiary attendance data and beneficiary earnings.
All of the dashboards can be fully customised to visualise the impact the NGO is having throughout their programme. In addition, the visuals can be matched to the indicators that have been specified in the NGO’s programme log frames ensuring that targets are being reached and programmes remain fit for purpose.
The ONEplatform is capable of bulk beneficiary registration or using the ONEapp, for single on-site registration with flexible and customisable data fields.
NGO vulnerability criteria can be applied to the collected beneficiary assessment data to ensure that NGO’s are reaching people most in need.
Flexible Data Fields
Beneficiary information is customised to each NGO’s requirements holding as much information as required.
All beneficiary data can be bulk imported from any digital format (Excel, ODK, iFormsBuilder, XML, JSON, LMMS, KOBO, CSV and COMMCARE etc.)
Filtering / Grouping
Beneficiaries, once registered, can be divided and managed in easy to use groups. They can also be filtered allowing for targeting and distributing to different groups, for example by Household size.
Continual Beneficiary Analysis
The ONEplatform will continually assess beneficiary information to ensure that vulnerability criteria is being met, e.g. targeting household’s with children <24 months, the system will check DOB and notify the NGO when a Household is no longer eligible.
Survey and assessment forms can be either linked from external sources or custom designed and imported directly into the ONEplatform.
Group SMS Messaging
From the ONEplatform NGO’s can bulk SMS beneficiaries so they have up to date information about on going programme activities and notifications about top-ups and distributions.
Accountability & Transparency
NGO’s can track any form of assistance given to each beneficiary via the beneficiary profile including, e-Cash, Cash, In-Kind commodities, Paper vouchers, Child vaccination tracking etc includes details of purchase, time, date and location
An integrated complaints system, with an optional SMS hotline, allows beneficiaries and vendors to provide real time feedback on all core issues. These can be tracked and managed via the ONEplatform.
NGO’s can track attendance using the Attendance Tracking feature, for example, a beneficiary’s attendance at a work sites, training events, Child Friendly Space’s, with photographs, time & dates stamps and GPS coordinates.
The ONEsolution is designed to be managed remotely; including topping up of beneficiary cards, remote distributions, M&E data analysi, complaint management and also market monitoring.
The ONEsolution can be used to manage multiple donors, grants and programmes of different modalities all from a single platform using multiple wallets on a smart card.
Regular, customised, auto populated reports can be generated to meet internal, coordination and donor requirements.
Automated Programme Schedules
For regular top-up payments to beneficiaries, an automatic payment schedule can be managed with integrated SMS notifications.
Donor & Grants
Donor and Grant information is uploaded onto the system to allow finance teams to quickly reference and track grants and budget lines against financial requests.
Spending limits can be set for specific budget lines with protected passwords to ensure against overspends within grants.
Allocations & Disbursements
All budget allocations and disbursements of funds to beneficiaries are controlled by unique individual user accounts inline with an organisations financial approval matrix.
Segregation of Duty
Requests and approvals related to financial matters are linked to specific user accounts and passwords and can be aligned with the NGO’s financial approval matrix.
Automatic email notifications can be linked to requests for actions. This can include finance teams in HQ offices, if required, in line with the NGO’s financial approval matrix.
All payments made within the ONEplatform are tracked and time & date stamped, they can also be exported into excel reports for easy reconciliation.
All point of sale receipts can be fully customisable in any language and can include an NGO’s logo and any key messaging that they wish to pass onto beneficiaries.
Vendor Day Reports
Vendors and specific NGO users are able to print detailed and summarised daily reports which show all transactions for a given device and acts as a physical back-up in case of loss or stolen vendor device.
One Time Password
Added security to financial transactions can be done through utilising the SMS One-Time Password feature where a unique password is sent via SMS to the respective individual for one-off use.
Vendors profiles are created by the NGO giving full range of information on each specific vendor, including Photographs and core information, name, address, phone number etc.
Vendors capacity and performance assessment data is integrated into the vendor management component of the ONEplatform to allow an NGO to continually assess performance and ensure that vendors are fit to participate in any given programme.
Within the vendor profile all available commodities, previous transactions and payments and complaints are logged, time and date stamped and can be monitored remotely.
Filtering & Grouping
Vendors are placed in to relevant groups for example, this can be for payment schedules, geographical locations or commodity type.
Flexible Data Fields
All Vendor information is fully customisable and as much or as little information as requested by the NGO will be stored in the vendor profile.
Vendor capacity assessments and Post Distribution Monitoring (PDM’s) can be directly linked to the ONEplatform either using external applications embedded or original customised surveys directly placed within in the ONEapp.
All payments can be tracked with NGO specific budget codes and account templates, with all payment records available for export into excel reporting formats.
The ONEplatform has a built-in statistical market model, which enables calculation of real time data for continual M&E.
Market Price Monitoring
The Market price tools allow an NGO to monitor market prices and market share for manipulation, including top and bottom percentiles for further investigation, these can be built with custom ranges, as determined by the NGO.
Price Monitoring Surveys
Easily incorporated price monitoring tools – for ongoing market monitoring to ensure that markets are not being distorted and programmes are “doing no harm”.
Using parameters set by the NGO to highlight over and under priced goods being sold that need to be further investigated for market manipulation.
Manage Market Prices
Individual products can be assigned specific values or left to market prices, where using multiple wallets the system can utilise both scenarios in a single platform e.g. in an e-voucher allowing market prices to dictate commodity prices and for an in-kind distribution assigning the same item a specific value.
Multiple Units Per Product
ONEapp supports products having multiple sales units for example, beans can be sold by either mudu (local unit) or kilo’s.
Manage Commodity Baskets
From the ONEplatform NGO’s can quickly and easily manage the contents of a sales basket to ensure it is always relevant and fit for purpose.
Quantifiable Distribution and Post Distribution Monitoring tools and surveys can be incorporated into the system allowing for a single platform to manage end to end of the project life cycle.
From the beginning of the project life cycle NGO field assessment, vendor capacity assessments, minimum expenditure baskets (MEB) and others can be incorporated to allow for a single management platform for the project life cycle.
All assessment and monitoring tools and surveys are fully customisable as per the request of the NGO.
Allows for a Global overview of an NGO’s programmes around the world that are utilising the RedRose ONEsolution.
Allows a country office to see an overview of multiple RedRose programmes past and present that are active within a country office.
Allows for a comprehensive overview at individual programme level giving key figures, as requested by the NGO.
Each wallet can handle its own currency profile, for example for commodity e-vouchers being used in a local currency while in-kind distributions are calculated in the donor currency or that of the purchasing contract.
Each wallet can hold quantities without any currency value, which allows top-ups of in-kind items or kits.
Ensuring adequate financial tracking, multiple Donors can be uploaded into the system.
Single Donor profiles can support multiple grants within the system ensuring accurate spending tracking.
Activities can be supported by single or multiple donors and Grants can support multiple activities ensuring that overspend is never a problem.
All financial reporting relating to either grant or activity spending can be generated at the click of a button.
Color & Numbers as PIN Numbers
As numeric PIN numbers are not always appropriate, the ONEapp also supports Colour and Picture PIN’s for contextually appropriate responses.
Vendor Login Cards
Vendors can be issued with personal login cards to avoid complicated login and password combinations.
The ONEapp can support Voice Over where printed information is not contextually appropriate for the target beneficiary group.
Fully integrated complaints system allows for complaint registration with customised categorising, ownership and severity levels.
The complaints systems is utilised through a SMS hotline number ensuring that beneficiaries can easily log issues and complaints supported by the remote management platform.
Allows continual updating of issues to ensure they are followed up and resolved in a timely manner.
All data, reports, distribution lists and KPI analysis can be exported to Excel for easy reporting to Donor’s, Cluster and HQ offices.
All beneficiary information and manually collected data can be in imported from Excel to ensure the ONEsystem is always up to date.
3rd Party Tools
Tools such as ODK or Bank integration can be integrated and uploaded into the ONEsystem for simple single platform management.
Attendance Location Management
Using GPS coordinates attendance to either a Cash For Work (CfW) programmes or Child Friendly Space’s (CFS) can be logged and remotely monitored.
Optional photographic attendance can be captured on entry and exit from CfW or CFS programme sites – within the ONEplatform there is an easy to use calendar management system that enables modification in the event that some information is missed by the NGO.
The use of Photographic and Geo-tagged verification ensures that correct people and locations are being registered preventing fraudulent data entry to the ONEsystem.
Online & Offline Devices
Devices do not require a connection to be able to perform programme functions and can fully operate in an offline environment without the need for retrospective manual online data entry.
Software updates are automatically pushed to devices to ensure that the most up to date versions are in use at all times, ensuring optimal ONEapp performance.
ISO Core Banking Compliant
The ONEsystem can be integrated easily with ISO 8583 core banking system to allow for automatic payments from NGO’s bank accounts to either Bank Holding or vendor accounts.
Allows for the integration of two separate platforms to eliminate the need for parallel systems. For example, integration between a Core Banking system and the RedRose ONEsystem for automatic payments.
The ONEsystem can be integrated with an NGO’s financial systems for example, Agresso, so to not have parallel management platforms.
Simple to use picture based Sales baskets that can be remotely managed by the NGO for simple, quick and efficient sales.
Allows a vendor or bank agent to easily check the balance on a beneficiary’s card to ensure they have sufficient funds available for the required transaction.
Fast distributions of either commodities or cash can be utilised to increase efficiency, especially where high volumes of transaction are being completed.
Allows a vendor or bank agent to print hard copy transaction records for each day and allows reprinting of individual transaction summaries in case of lost receipts.